Name of vacant position:

Chief of Staff

Main job responsibilities:

1) To carry out work on administrative and administrative activities of the Chairman of the Board - Rector;

2) ensure effective implementation of managerial decisions and instructions of the Chairman of the Board - Rector, control executive discipline, represent the official position of the Rector in the process of interaction with the University employees;

3) coordinate the work of the supervised structural subdivisions: Human Resources Policy Department, Office Management and Archiving Service, Legal Work and Procurement Department, Contract Monitoring Service and Quality of Services, Public Relations Department, Alumni Association, University Security Service and Situation Centre;

4) on the instructions of the Chairman of the Management Board - Rector, or within the framework of his/her own job descriptions, to request and receive necessary information for the Chairman of the Management Board - Rector from all structural subdivisions of the Company;

5) to receive correspondence addressed to the Chairman of the Management Board - Rector, to systematise it and transfer it to the structural subdivisions in accordance with the decision taken to specific executors for use in the work process or preparation of responses;

6) on the instructions of the Chairman of the Management Board - Rector, conduct business correspondence and represent the interests of the Company in governmental and non-governmental organisations;

7) organise the execution of orders and instructions of the Chairman of the Board - Rector, exercise general control over the execution of orders and instructions of the Chairman of the Board - Rector, during his absence ensure continuous and efficient performance of the Apparatus` functions, be responsible for the efficiency of its activities;

8) control the timely consideration and submission by structural subdivisions and specific executors of documents received for execution;

9) provide the Chairman of the Management Board - Rector with necessary information for representation in state bodies and other organisations;

10) coordinate the implementation of the Company`s strategy;

11) prepare current and long-term work plans on the basis of proposals of structural subdivisions of the Rector`s Office;

12) organise interaction of the Rector`s Office with state bodies, local self-government bodies, organisations, enterprises, institutions, individuals and legal entities;

13) sign official documents within his/her competence.

Education:

Higher or postgraduate (economic, financial, legal) education

Required professional experience (duration, field, other)

Work experience in managerial positions in a higher education institution and/or in educational organisations for at least 5 years, certificate (certificate) of completion of advanced training courses on management in the field of education

Professional competences:

- Knowledge of the Constitution of the RK, Civil Code of the RK, Labour Code of the RK, Social Code of the RK, laws of the RK: "On Education", "On Science", "On Countering Corruption", "On Languages in the Republic of Kazakhstan", "On Universal Military Duty and Military Service", "On Public Procurement", "On State Property", the State Programme of Education Development of RK and other normative legal acts and methodological materials;

- basics of personnel management, basics of labour legislation;

- basic provisions of the office management system, methods of execution control, forms of organisational and administrative documentation;

- basic rules of public procurement;

- basics of management, description of business processes related to the activities of the Chief of Staff;

- rules and norms of labour protection, occupational safety, industrial sanitation and fire protection in carrying out his/her activities;

- basics of management of relations development and interaction with alumni.

Knowledge of languages, including the state language (list of languages the candidate should be proficient in)

Kazakh, Russian

Deadline for submission of CV:

From October 9 to October 13, 2023.

Contact person:

Gabdullina Asem 291-18-29

a.gabdullina@abaiuniversity.edu.kz